Privacy policy

We would like to thank you for visiting our homepage www.rentcast.eu and are very pleased about your interest in our company. Data protection has a particularly high priority for the management of rentcast GmbH & Co. KG, the operator of this website. The use of our website is generally possible without any indication of personal data. However, if a data subject wants to use special services provided by our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and if there is no legal basis for such processing, we will generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation, and in accordance with the country-specific data protection regulations applicable to the rentcast GmbH & Co. KG's data protection provisions applicable to this country. By means of this data protection declaration, we would like to inform you about the type, scope and purpose of the personal data collected, used and processed by us. Furthermore, data subjects are informed of their rights by means of this data protection declaration.
As the controller, the rentcast GmbH & Co. KG has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can always be subject to security vulnerabilities, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

  1. Definitions

The data protection declaration of rentcast GmbH & Co. KG is based on the terms used by the European Directive and Ordinance Maker when issuing the General Data Protection Regulation (DSGVO). Our data protection declaration should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.
We use the following terms, among others, in this data protection declaration:
(a) personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
Data subject means any identified or identifiable natural person whose personal data are processed by the controller.
(c) processing
Processing means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
e) Profiling
Profiling shall mean any automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.
f) Pseudonymisation
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.
(g) Controller or data controller
The controller or person responsible for processing is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.
(h) Processor
Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
(i) Recipient
Recipient means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients.
j) Third party
Third party means a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor.
k) Consent
Consent is any freely given specific and informed indication of his or her wishes, in the form of a statement or other unambiguous affirmative act, by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.

  1. Name and address of the controller and contact details of the data protection officer.

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
rentcast GmbH & Co. KG
Lautenschlagerstr. 16
70173 Stuttgart
Germany
Phone: +49 711 758648-0
E-mail: hi@pioniergeist.io
Internet: www.pioniergeist.io

The data controller is assisted by an external data protection office; which can be contacted as follows:
Viehoff Consult e.K.
Im Hahn 28
52224 Stolberg
Phone: +49 (0) 2402 9978676
E-mail: datenschutz@viehoff-consult.de

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

  1. Collection of general data and information when visiting our website

Our website collects a series of general data and information with each call by a data subject or an automated system. This general data and information is stored in the server's log files. The following can be recorded
(1) the operating system used by the accessing system and its interface,
(2) the type of browser used, including the language and version of the browser software,
(3) the website from which an accessing system arrives at our website (so-called referrer),
(4) the sub-websites which are accessed via an accessing system on our website,
(5) the date and time of an access to the website (incl. time zone difference to Universal Time Coordinated (UTC)),
(6) the amount of data transferred in each case,
(7) an internet protocol address (IP address),
(8) the Internet service provider of the accessing system
(9) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.
When using these general data and information, the rentcast GmbH & Co. KG does not draw any conclusions about the data subject. This information is rather required in order to
(1) deliver the contents of our website correctly,
(2) optimise the content of our website and the advertising for it,
(3) ensure the long-term functionality of our information technology systems and the technology of our website,
(4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.
Therefore, the data and information collected anonymously is, on the one hand, statistically and further evaluated with the aim of increasing the data protection and data security of our enterprise, and ultimately ensuring an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

  1. Cookies

We use cookies on our website. Cookies are small text files that are stored by us on your computer system via your internet browser (e.g. Mozilla Firefox, Microsoft Explorer) when you visit our website and may be stored there for only one session or for a longer period ("persistent").
Numerous Internet pages and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by which internet pages and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited Internet pages and servers to distinguish the individual Internet browser of the data subject from other Internet browsers that contain other cookies. A specific internet browser can be recognised and identified via the unique cookie ID.
Through the use of cookies, we can provide the users of our website with more user-friendly services that would not be possible without the cookie setting.
By means of a cookie, the information and offers on our website can be optimised for the benefit of the user. Cookies enable us, as already mentioned, to recognise the users of our website. The purpose of this recognition is to make it easier for users to use our website.
Some functions of our website cannot be offered without the use of technically necessary cookies. Other cookies, however, enable us to perform various analyses. Among other things, cookies enable us to make our website more user-friendly and effective for you, for example by tracking your use of our website and determining your preferred settings.
If third parties process information via cookies, they collect the information directly via your internet browser. Cookies do not cause any damage to your terminal device. They cannot execute programs or contain viruses. Various cookies are used on our website, the type and function of which are explained in more detail below.
Types of cookies used:
Type 1: Session cookies.
Session cookies are used on our website and are automatically deleted as soon as you close your internet browser. These types of cookies are technically necessary to enable you to use our website.
Type 2: Persistent or permanent cookies
Persistent cookies are also used on our website. Persistent cookies are cookies that, even when you close your internet browser, are stored in your internet browser or on your computer system for an extended period of time. They are activated each time you visit the website that set the cookie again or are recognised in some other way, e.g. by an advertising network. The information stored in the persistent cookie is then transmitted to the website or advertising network. The respective storage period differs depending on the cookie. You can delete persistent cookies independently via your browser settings.
Origin cookies:
First-party cookies or first-party cookies.
First-party cookies are set by the operator of the visited website itself and cannot be read across websites.
Third-party cookies
A third-party cookie is not set by the operator of the visited website, but by a third party that sets its own cookie via the operator's website. We will advise you in this privacy policy if a third party sets a cookie through our website.
Functions of cookies used:
Function 1: Required cookies
These cookies are required for technical reasons so that you can visit our website and use functions offered by us. This refers, for example, to those cookies that ensure that a user-related configuration of functionalities on our website that you have set up yourself is preserved across sessions. In addition, these cookies contribute to a secure and compliant use of the website.
Function 2: Performance-related cookies
These cookies allow us to analyse website usage and improve the performance and functionality of a website. For example, information is collected about how a website is used by visitors, which pages of the website are accessed most frequently or whether error messages are displayed on certain pages. Please note: If you exercise your right to object to the use of such a cookie, an opt-out cookie will be placed in your Internet browser to block further data collection by the website operator or a third-party provider. Should you delete this opt-out cookie, a renewed data collection will not be prevented. Please inform yourself about the lifetime of an opt-out cookie.
Function 3: Cookies for marketing:

Advertising cookies (third party) allow you to be shown various offers that match your interests. Via these cookies, the web activities of users can be recorded over a longer period of time. You may recognise the cookies on different end devices you use.
These cookies are only activated if you have given your consent. You can give your consent by actively clicking on "Accept" in the displayed notice (if necessary after selecting individual cookies or groups of cookies for which you give consent). You can revoke your consent at any time, e.g. by calling up this consent banner again and changing your settings. Your revocation does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.
Please note: Should you make use of any existing right to object to the use of such a cookie, an opt-out cookie will be set in your internet browser, which will block further data collection by means of an advertising cookie by the website operator or a third-party provider. Should you delete this opt-out cookie, a renewed data collection will not be prevented. Please inform yourself about the lifetime of an opt-out cookie.
Due to the purposes described above, the legal basis for the processing of personal data using cookies is Art. 6 para. 1 p. 1 lit. f DSGVO. The legal basis for technically necessary cookies, i.e. those that are required for the smooth functioning of our website, is Art. 6 (1) lit. c DSGVO. If you have given us your consent to the use of cookies on the basis of a notice we have issued on the website ("cookie banner"), the lawfulness of the use is additionally based on Art. 6 para. 1 sentence 1 lit. a DSGVO.
Most internet browsers are preset to accept cookies by default. However, you can configure your respective internet browser so that it only accepts certain cookies or no cookies at all. However, we would like to point out that you may then no longer be able to use functions of our website and may instead receive warning or error messages if cookies are deactivated by your browser settings on our website.
You can also delete cookies already stored in your internet browser in your browser settings. Furthermore, it is possible to set your internet browser to notify you before cookies are stored. As the various internet browsers may differ in their respective modes of operation, we ask you to consult the respective help menu of your internet browser for configuration options. Information on the most common internet browsers can be found here:

  1. Contacting us

You have the option of contacting us by post, telephone, fax or e-mail.
If you contact us by post, we may in particular process your address data (e.g. surname, first name, street, place of residence, postcode), date and time of receipt of the post as well as the data resulting from your letter itself.
If contact is made, a secretarial service may also process your data and transfer it to us after you have contacted us. Depending on the data you enter here, we will then contact you by telephone, fax or e-mail and call you back or write to you if necessary.
If you contact us by telephone, your telephone number in particular and, if necessary, your name, your e-mail address, the time of the call and details of your request will be processed during the conversation on request.
If you contact us by fax, in particular the fax number or the sender ID as well as the data resulting from the fax will be processed.
If you contact us by e-mail, your e-mail address, the time of the e-mail and the data resulting from the message text (including attachments, if applicable) will be processed.
The purpose of processing the above-mentioned data is to process your contact request and to be able to contact you in order to respond to your request. The legal basis for the processing of personal data described here is Art. 6 (1) lit. f DSGVO. Our legitimate interest is to offer you the possibility to contact us at any time and to be able to answer your requests.
The personal data will only be processed as long as it is necessary for the processing of the contact request.

6 Registration on our website

You have the option of registering on our website by providing personal data. The personal data that is transmitted to us in this process is specified in the respective input mask used for registration. The personal data you enter is collected and stored exclusively for our internal use and for our own purposes. We may arrange for it to be passed on to one or more order processors, for example a parcel service provider, who will also use the personal data exclusively for an internal use attributable to us.
By registering on our website, the IP address assigned by your Internet service provider (ISP), the date and the time of registration are also stored. This data is stored because it is the only way to prevent misuse of our services and, if necessary, to enable us to investigate criminal offences that have been committed. In this respect, the storage of this data is necessary for our security. As a matter of principle, this data will not be passed on to third parties unless there is a legal obligation to pass it on or the passing on serves the purpose of criminal prosecution.
Your registration with voluntary provision of personal data enables us to offer you content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the database.
Upon request, we will provide any data subject at any time with information on what personal data we have stored about him or her. Furthermore, we will correct or delete personal data at your request or on your advice, insofar as this does not conflict with any legal obligations to retain data. All of our employees are available to you as contact persons in this context.

  1. Contact options via the website

The website of rentcast GmbH & Co. KG website contains details that enable you to contact us electronically and to communicate directly with us, which also includes a general address of the so-called electronic mail (e-mail address). If you contact us by e-mail or via a contact form, the personal data you provide will be stored automatically. Such personal data transmitted by you to us on a voluntary basis will be stored for the purpose of processing or contacting you. This personal data will not be passed on to third parties.

  1. Routine deletion and blocking of personal data

We process and store your personal data only for the period of time necessary to achieve the purpose of storage or if this has been provided for by the European Directive and Regulation Maker or another legislator in laws or regulations to which we are subject.
If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

  1. Rights of the data subject

a) Right to confirmation
Every data subject has the right, granted by the European Directive and Regulation, to obtain confirmation from the controller as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right of confirmation, he or she may, at any time, contact any employee of the controller.
b) Right of access
Any person concerned by the processing of personal data has the right granted by the European Directive and Regulation to obtain at any time from the controller, free of charge, information about the personal data stored about him or her and a copy of that information. In addition, the European Directive and Regulation Body has granted the data subject access to the following information:

  • the purposes of the processing
  • the categories of personal data processed
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations
  • if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
  • the existence of the right to obtain the rectification or erasure of personal data concerning him or her, or the restriction of processing by the controller, or the right to object to such processing
  • the existence of a right of appeal to a supervisory authority
  • if the personal data are not collected from the data subject: Any available information on the origin of the data
  • the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
    Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject shall also have the right to obtain information on the appropriate safeguards in relation to the transfer.
    If a data subject wishes to exercise this right of access, he or she may contact an employee of the controller at any time.
    c) Right of rectification
    Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain the rectification without delay of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.
    If a data subject wishes to exercise this right of rectification, he or she may, at any time, contact any employee of the controller.
    d) Right to erasure (right to be forgotten)
    Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the erasure without delay of personal data concerning him or her, where one of the following grounds applies and insofar as the processing is not necessary:
  • The personal data were collected or otherwise processed for such purposes for which they are no longer necessary.
  • The data subject revokes the consent on which the processing was based pursuant to Art. 6(1)(a) DSGVO or Art. 9(2)(a) DSGVO and there is no other legal basis for the processing.
  • The data subject objects to the processing pursuant to Article 21(1) DSGVO and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) DSGVO.
  • The personal data have been processed unlawfully.
  • The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  • The personal data have been collected in relation to information society services offered pursuant to Article 8(1) DSGVO.
    If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the rentcast GmbH & Co. KG, he or she may, at any time, contact any employee of the controller. The employee of rentcast GmbH & Co. KG shall arrange for the deletion request to be complied with immediately.
    If the personal data were publicly collected by the rentcast GmbH & Co. KG has been made public and our company is obligated to delete the personal data pursuant to Art. 17 Para. 1 DSGVO, rentcast GmbH & Co. KG shall implement reasonable measures, including technical measures, taking into account the available technology and the costs of implementation, in order to inform other data controllers which process the published personal data that the data subject has requested from those other data controllers to erase all links to or copies or replications of the personal data, unless the processing is necessary. The employee of the rentcast GmbH & Co. KG will arrange the necessary in individual cases.
    (e) Right to restriction of processing
    Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the restriction of processing where one of the following conditions is met:
  • The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful, the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
  • The controller no longer needs the personal data for the purposes of the processing, but the data subject needs it for the assertion, exercise or defence of legal claims.
  • The data subject has objected to the processing pursuant to Article 21(1) of the GDPR and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.
    If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of personal data stored by the rentcast GmbH & Co. KG, he or she may, at any time, contact any employee of the controller. The employee of the rentcast GmbH & Co. KG will arrange the restriction of the processing.
    (f) Right to data portability
    Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to receive the personal data concerning him or her, which have been provided by the data subject to a controller, in a structured, commonly used and machine-readable format. The data subject shall also have the right to transmit such data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
    Furthermore, when exercising the right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to obtain the direct transfer of personal data from one controller to another controller where technically feasible and provided that this does not adversely affect the rights and freedoms of other persons.
    In order to assert the right to data portability, the data subject may at any time contact any employee of the rentcast GmbH & Co. KG at any time.

(g) Right to object
Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out on the basis of Article 6(1)(e) or (f) DSGVO. This also applies to profiling based on these provisions.
The rentcast GmbH & Co. KG shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defence of legal claims.
If the rentcast GmbH & Co. KG processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data processed for such marketing. This also applies to the profiling, insofar as it is related to such direct marketing. If the data subject objects to rentcast GmbH & Co. KG to processing for the purposes of direct marketing, the rentcast GmbH & Co. KG will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by the rentcast GmbH & Co. KG for scientific or historical research purposes, or for statistical purposes pursuant to Article 89 (1) of the Data Protection Act (DSGVO), unless such processing is necessary for the performance of a task carried out in the public interest.
In order to exercise the right to object, the data subject may directly contact any employee of the rentcast GmbH & Co. KG or another employee. The data subject is also free to exercise his/her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.
(h) Automated decisions in individual cases, including profiling.
Any data subject concerned by the processing of personal data shall have the right, granted by the European Directive and the Regulation, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision is
(1) is not necessary for the conclusion or performance of a contract between the data subject and the controller; or
(2) is authorised by Union or Member State law to which the controller is subject and that law contains suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject; or
(3) is made with the express consent of the data subject.
If the decision is
(1) necessary for entering into, or the performance of, a contract between the data subject and the controller; or
(2) it is made with the explicit consent of the data subject,
the rentcast GmbH & Co. KG shall implement suitable measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which include at least the right to obtain the intervention of a data subject on the part of the controller, to express his or her point of view and to contest the decision.
If the data subject wishes to exercise the rights concerning automated decisions, he or she may, at any time, contact any employee of the controller.
i) Right to withdraw consent under data protection law
Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to withdraw consent to the processing of personal data at any time.
If the data subject wishes to exercise the right to withdraw consent, he or she may, at any time, contact any employee of the controller.
j) Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
Contact details of the competent supervisory authority:
Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit
Königstrasse 10 a
70173 Stuttgart
Postal address:
Postfach 10 29 32
70025 Stuttgart
Phone: 0711/615541-0
FAX: 0711/615541-15
E-mail: poststelle@lfdi.bwl.de

  1. Data protection for applications and in the application process

We collect and process the personal data of applicants for the purpose of processing the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by e-mail or via a web form on the website.
If we conclude an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests on our part oppose deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

  1. Deployment and use of Typeform

We use the service of the provider Typeform on our website as a contact form, to request information and to obtain declarations of consent for efficient and clear processing. The operating company is TYPEFORM S.L., Carrer Bac de Roda, 163, 08018 Barcelona, Spain.
Each time you call up or use a contact form on our website in order to,

  • make an enquiry
  • make a registration,
  • arrange a telephone callback or
  • submit an application via the applicant portal
  • Submit consent forms,
  • answer information requests,
    Typeform collects personal data from you. The user's IP address, information on the time and duration of use and the information provided by the user in the forms are transmitted. Detailed information on this can be found in Typeform's "Privacy Policy" under the following link:
    https://termsandconditions.typeform.com/to/L9Crcj?utm_source=autopilot&utm_medium=email&utm_campaign=gdpr&utm_content=policyupdate
    This data is processed on servers located in the USA. Typeform is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO.
    If you wish to avoid this use of data, you should refrain from using the above-mentioned contact forms.
  1. Deployment and use of Calendly for online appointment booking
    We use Calendly on our website for the efficient management of appointments. The operating company is Calendly, LLC, 3423 Piedmont Road NE, Atlanta, GA 30305-1754, USA.
    Calendly offers an external platform for making appointments. The appointment scheduler is integrated into the source code of our website via a script. By using the appointment scheduler, you automatically use the services of Calendly.com. The data collected includes name, IP address at the time of the appointment, agreed date and time. After choosing your appointment, confirming and entering your contact details and concerns, if any, you will receive an email from Calendly confirming your appointment. This data is not passed on to third parties and is only used for the administration and organisation of the appointments as well as for internal statistics. The legal basis for the processing of the data is our legitimate interest in an efficient scheduling of appointments according to Art. 6 para. 1 p. 1 lit. f DSGVO.
    Depending on the type of use of Calendly, cookies may also be stored on your system. In this case, however, we ask for your consent in advance, which you can revoke at any time with effect for the future. In this case, the legal basis for the processing is Art. 6 para. 1 p. 1 lit. a DSGVO.
    The information you provide in the Calendly form, including the data you enter there, will be stored by us for the purpose of processing the request and in case of follow-up questions. This data remains with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. appointment made). Mandatory legal provisions - in particular retention periods - remain unaffected.
    Revocation of your consent
    If we use Calendly with your consent, you can revoke your consent once given by

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).
We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

  1. Deployment and use of airtable for contact, applicant and information management

We use the Airtable system for contact, applicant and information management. The provider is Formagrid Inc, 769 Dolores Street San Francisco, CA 94110, USA.
We have concluded a Data Processing Agreement (DPA) with Airtable, which includes the so-called EU standard contractual clauses. This ensures that Airtable only processes user data within the framework of EU data protection standards and does not pass it on to third parties.
If you do not agree to us processing your request via Airtable, you can alternatively communicate with us by e-mail, telephone or fax.
We use Airtable to ensure effective and structured processing, which serves the efficiency and economic operation of our online offer (legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO).
For further information, please refer to Airtable's privacy policy at https://airtable.com/security#privacy-compliance-and-data-processing-addendum as well as at https://support.airtable.com/hc/en-us/articles/360003938973-GDPR-at-Airtable..

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).
We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

  1. Deployment and use of the Atlassian tools Confluence and Jira for teamwork

We use the Atlassian tools Confluence and Jira for the purpose of efficient teamwork. The service provider is Atlassian Pty Ltd, c/o Atlassian, Inc, 350 Bush Street, Floor 13, San Francisco, CA 94104, USA. Atlassian names Atlassian B.V. at the same address as the EU contact.
Confluence provides a workspace in which a team can organise projects, create tasks and work on them together. Furthermore, this tool is used for the creation and administration of wiki & knowledge platforms.
Jira is a development tool that makes it easier for members of a software team to plan, track and release software. It is used for bug management, problem handling and operational project management.
In this context of working with the tools, personal data may be processed and stored on Atlassian's servers in the USA. This may involve various data which we process in accordance with this data protection declaration. This data may include, in particular, master data and contact data of users, data on transactions, contracts, other processes and their contents.
If users are referred to the tools in the course of communication or business relations with us, the service provider may process usage data and metadata for security purposes, service optimisation or marketing purposes. We therefore ask you to observe the data protection information of the service provider.
If we ask users to consent to the use of the third-party provider, the legal basis for processing data is consent. Furthermore, their use may be a component of our (pre-)contractual services, provided that the use of the third-party provider was agreed within this framework. Otherwise, user data is processed on the basis of our legitimate interests (i.e. interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.
Types of data processed: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text entries, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
Data subjects: Communication partners, users (e.g. website visitors, users of online services).
Purposes of processing: contact requests and communication.
Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Contractual performance and pre-contractual enquiries (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
Further information on Confluence can be found at https://www.atlassian.com/de/software/confluence/features, on Jira at https://www.atlassian.com/de/software/jira. Atlassian's privacy policy can be found at https://www.atlassian.com/de/legal/privacy-policy#how-we-store-and-secure-information-we-collect.

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).
We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

  1. Use and application of messenger services

We use messenger services for communication purposes and therefore ask you to observe the following information on the functionality of the messengers, on encryption, on the use of the metadata of the communication and on your objection options.
You can also contact us in alternative ways, e.g. via telephone or e-mail. Please use the contact options communicated to you or provided within our online offer.
In the case of end-to-end encryption of content (i.e. the content of your message and attachments), we point out that the communication content is encrypted from end to end. This means that the content of the messages cannot be viewed, not even by the messenger providers themselves. You should always use a current version of the messenger with activated encryption to ensure that the message content is encrypted.
However, we also point out to our communication partners that although the messenger providers cannot view the content, they can find out that and when communication partners communicate with us, as well as technical information on the device used by the communication partners and, depending on the settings of their device, also location information (so-called metadata) is processed.
If we ask communication partners for permission before communicating with them via Messenger, the legal basis of our processing of their data is their consent. If we do not ask for consent and they contact us on their own initiative, for example, we use Messenger in relation to our contractual partners as well as in the context of contract initiation as a contractual measure and, in the case of other interested parties and communication partners, on the basis of our legitimate interests in fast and efficient communication and meeting the needs of our communication partners in communicating via Messengers. Furthermore, we would like to point out that we do not transmit the contact data provided to us to the messengers for the first time without consent.
You can revoke your consent at any time and object to communication with us via messenger at any time. In the case of communication via Messenger, we delete the messages in accordance with our general deletion guidelines (i.e. e.g. after the end of contractual relationships, in the context of archiving requirements, etc.) and otherwise as soon as we can assume that we have answered any information provided by the communication partners, if no reference to a previous conversation is to be expected and the deletion does not conflict with any statutory retention obligations.
Finally, we would like to point out that we reserve the right not to answer enquiries via Messenger for reasons of your security. This is the case if, for example, contractual internals require special confidentiality or an answer via messenger does not meet formal requirements. In such cases, we will refer you to more adequate communication channels.

  • Types of data processed: contact data (e.g. e-mail, telephone numbers), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), content data (e.g. text input, photographs, videos).
  • Data subjects: Communication partners.
  • Purposes of processing: contact requests and communication, direct marketing (e.g. by email or post).
  • Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
    Services used and service providers:
  • Slack:
    Service provider: Slack Technologies, Inc, 500 Howard Street, San Francisco, CA 94105, USA;
    Website: https://slack.com/intl/de-de/;
    Privacy policy: https://slack.com/intl/de-de/legal.

Revoking your consent
If we use Slack with your consent, you can withdraw your consent once you have given it by

  • preventing the storage of cookies by selecting the appropriate settings on your browser software; however, please note that if you do this, you may not be able to use the full functionality of our website;
  • deactivate your consent via our consent tool.

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).
We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

16 Legal basis for processing

Article 6(1)(a) DSGVO serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose.
If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 (1) lit. b DSGVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in the case of enquiries about our products or services.
If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c DSGVO.
Finally, processing operations could be based on Art. 6(1)(f) DSGVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, sentence 2 of the GDPR).
If the processing of personal data is based on Article 6 I lit. f DSGVO, our legitimate interest is the efficient performance of our business activities for the benefit of the well-being of our employees and our shareholders.

  1. Storage period of personal data

The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfilment or initiation of the contract.
Otherwise, specific criteria for the retention period are listed in the individual sections of this privacy policy.

  1. Updating/deleting your personal data

You have the option at any time to check, change or delete the personal data you have provided to us by sending us an email to datenschutz@pioniergeist.io. In this way, you can also opt out of receiving further information in the future.
Likewise, you have the right to revoke any consent you have given at any time with effect for the future.
Stored personal data will be deleted if you revoke your consent to storage.
We process and store your personal data only for the period of time required to achieve the purpose of storage, or if this has been provided for by the European Directive and Regulation Maker or another legislator in laws or regulations to which we are subject.
If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

  1. Legal or contractual regulations for the provision of personal data

We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded.
Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be. 20.

  1. Existence of automated decision-making

As a responsible company, we do not use automated decision-making or profiling.

  1. Notice of changes

Changes to the law or changes to our internal processes may make it necessary to amend this privacy policy.
In the event of such a change, we will notify you no later than six weeks before it comes into effect. You generally have a right of revocation with regard to the consent you have given.
Please note that (unless you exercise your right of revocation) the current version of the data protection declaration is the valid one.
Note: This data protection declaration was created using a wide range of sources, including the links provided here. The basic structure and various passages were designed based on the explanations of lawyer Christian Solmecke (see also Solmecke/Kocatepe: DSGVO für Webseite-Betreiber, 2nd edition, Bonn 2019; as well as the data protection declaration generator of the law firm WBS Wilde Beuger Solmecke, to be found at https://www.wbs-law.de/it-recht/datenschutzrecht/datenschutzerklaerung-generator/). Current case law as well as interpretations and commentaries have been taken into account as far as we are aware.